When it comes to wedding planning, mailing your wedding invitations and rehearsal dinner invites at the right time ensures your guests have enough time to RSVP and make the necessary arrangements. Proper invitation etiquette, tracking RSVPs, and selecting between digital and printed options can make the process seamless. Here’s everything you need to know about when to send wedding invitations and rehearsal dinner invites and how to manage RSVPs effectively.
1. When to Send Invitations
Wedding Invitations
Mail out 6–8 weeks before the wedding to give guests ample time to plan.
For destination weddings, send invitations 3–4 months in advance to allow for travel arrangements.
Rehearsal Dinner Invitations
Send rehearsal dinner invites 3–4 weeks before the wedding.
If it’s a small event, you can include the rehearsal dinner details with the main wedding invitation.
2. Setting the RSVP Deadline
Request RSVPs 3–4 weeks before the wedding to finalize the guest count for catering, seating charts, and logistics.
For rehearsal dinner RSVPs, set a deadline of 1–2 weeks before the event to ensure an accurate headcount.
3. Invitation Wording & Etiquette
Include clear RSVP instructions (e.g., reply via mail, wedding website, or text).
For the rehearsal dinner, specify:
Dress code
Location and time
Whether plus-ones and children are invited
4. Digital vs. Printed Invitations
Printed Wedding Invitations
Best for formal weddings and traditional couples.
Adds a personal, elegant touch to your event.
Consider using high-quality paper, custom designs, and calligraphy for an upscale presentation.
Digital Rehearsal Dinner Invites
Convenient and cost-effective, especially for smaller or informal gatherings.
Allows for easy RSVP tracking and last-minute updates.
Use online platforms like Evite, Paperless Post, or a wedding website.
5. Tracking RSVPs Efficiently
Use an online RSVP tracker (e.g., Zola, The Knot, or Google Sheets) to streamline guest responses.
Follow up with non-responders 1–2 weeks before the deadline to confirm attendance.
6. Addressing & Mailing Tips
Use handwritten or printed calligraphy for an elegant touch.
Double-check guest addresses and ensure correct postage before mailing.
Consider hiring a calligrapher for a polished and professional look.
7. Save-the-Dates & Reminder Messages
Save-the-Dates: Mail 6–12 months before the wedding, especially for destination weddings or peak seasons.
Send email or text reminders for rehearsal dinner RSVPs to ensure final headcount accuracy.
8. Dealing with Late RSVPs & Last-Minute Changes
Have a buffer for last-minute guest acceptances or declines.
Update your guest list regularly and communicate final headcounts to vendors promptly.
Final Thoughts
Proper timing and etiquette for mailing your wedding invitations and rehearsal dinner invites will help keep your wedding planning stress-free. Whether you choose traditional mailed invites or digital options, ensuring a smooth RSVP process will allow for a seamless experience for both you and your guests.Need help choosing invitation designs or wording templates? Contact us for expert advice!
